Accounting Associate IV Human Resource Services

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Staff Vacancy Announcement

The

Human Resource Services Department

invites applications for

Accounting Associate IV

Position will process department invoices in Griz Mart, Banner and corresponding remittances. Prepare and enter journal vouchers to allocate payroll expenses appropriately. Make sure all payroll liabilities, including but not limited to, unions, child support/garnishments, campus deductions, and charitable contributions, are paid in a timely manner. Be able to prepare and pay federal and state tax deposits as necessary for each payroll cycle.

Position will report retirement/pension contributions and earnings for the University of Montana’s three (3) retirement entities. Will be required to make timely payments to avoid penalties. Will assist HRAs with checking memberships, setting up employees that have mandatory contributions, correct any retirement issue, and correctly report any payroll adjustments. Will also respond to any inquiries from state pensions regarding employment status, earnings, and contributions.

Ensures that the University of Montana is in compliance with all laws in regard to the employment of Non-resident Aliens. Ensure that such employees are being taxed appropriately and that we maintain required information for correct and most current employment authorizations. Must be able to work closely with departmental contacts to ensure compliance with these complex set of regulations.

Must develop and maintain comprehensive training materials for areas of responsibility to include testing and review of any new software, Banner HR and foreign national tax software, in addition to others.

Position will calculate employees' average hours for health insurance eligibility according to the ACA (Affordable Care Act) laws and Assist with the annual ACA review for employees eligible for health insurance at the beginning of the MUS Benefits Plan year.

Process E-verify and ensure accuracy of Form l-9. Provides training for E-verify to our office personnel and affiliate campuses. Provides instructions to department personnel and affiliate campuses in regard to the completion of the Form I-9 to ensure the University of Montana is compliant with Homeland Security.

Will need to fully understand all payroll deductions. Have full working knowledge of which deductions are mandatory and voluntary (optional), be able to implement any insurance/ retirement changes, and start or stop any voluntary deductions. Maintain exempt/waived deductions to verify employees are accurately set up in Banner and administer any garnishments or child support orders received and ensure collection and remittance are in compliance with State and Federal regulations.

Position will be responsible for any additional taxable fringe benefits such as; moving expenses, meal reimbursements, housing allowances and any other miscellaneous non-cash transactions. Review reports and verify accuracy of deduction, as well as set up and terminate the deduction in Banner for payroll. Communicate directly with employee’s regarding any questions or concerns about these deductions on their paychecks.

Will prepare the HRS deposit weekly, which will include retiree health insurance payments, wage overpayments, jury duty expense abatement and miscellaneous payments sent to HRS.

Position must understand the requirements for reviewing/approving Griz Mart Carts for Contract Services under $5000 to ensure compliance with the University of Montana's adherence to IRS Regulations for Independent Contractors.

Position will assist the Finance Manager with administering payroll audits, deduction and liability account reconciliations, and research projects as necessary to determine the best method for adhering to regulations.

Calculate, print and enter manual checks in Banner to correct payroll errors. Will also assist with overpayment re-calculations and help with repayment options.

Responsible for processing payroll transactions that affect the State Treasury such as EFT Rejects, Warrant Replacement Requests, Stale-Date Warrants, and Warrant Cancellations.

Required Skills

Advanced experience in the use of software programs, including Microsoft Office and Google, and database software programs, especially with creating spreadsheets and databases in order to utilize information for tracking and analysis with the ability to reconcile data in a variety of formats.

Must have demonstrate organizational, multi-tasking, time management, analytical, and problem-solving skills; and attention to detail in order to achieve the highest level of accuracy.

Demonstrated experience providing exceptional customer service; ability to explain complex regulations in a logical and clear manner.to business contacts to ensure compliance, enforcing relevant policies and procedures, and delivering negative information with diplomacy and tact.

Demonstrated ability to develop and maintain comprehensive training materials for areas of responsibility to include testing and review of any new software, Banner HR and International Tax Navigator.

Effective written and oral communication skills, including the ability to effectively write professional memos, letters, emails, documents, and reports; and communicate one-on-one or in groups regarding complex concepts.

Experience establishing and maintaining working relationships, and contributing positively as part of a team and providing support as necessary.

Ability to make sound judgments, have effective decision-making skills and experience maintaining strict confidentiality.

Minimum Required Experience

High School diploma or GED and three (3) years of proven basic bookkeeping and/or payroll experience or an equivalent combination of education and experience.

Preferred Qualifications

Associates degree in accounting.

About Human Resource Services and UM

Human Resource Services is dedicated to providing support to attract and retain a talented and diverse group of outstanding faculty, staff and professionals to create an organizational climate that encourages a high level of professionalism, service, performance, and dedication.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five

priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

University of Montana

Video:

Mission First, People Always

UM on YouTube

Position Details

Position Title:

Accounting Associate IV

Position Number: 013510

Department:

Human Resource Services

Work Schedule:

Full-time, 1.0 FTE (40 hr/wk),

Monday through Friday 8:00 am to 5:00 pm, 12 months/year,

Salary: $18.46/hr

Union Affiliation:

None

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment

In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be

provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

Company info

The University of Montana
Website : https://www.umt.edu