Business Intake Coordinator HYBRID

Profile

\u003cp\u003e\u003cstrong\u003eKEY ACCOUNTABILITIES:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eAccountable for analyzing and submitting new business intake forms and ensure all necessary information is entered into the system within given time constraints.\u0026nbsp; Ensures all appropriate documentation is collected, reviewed, and on file.\u0026nbsp; Accountable for making sound decisions as whether to escalate when an irregularity occurs.\u003c/li\u003e
\u003cli\u003eResponsible for understanding all facets of a law firm, i.e. billing, e-billing, EPLI, conflicts, calendar, records, collections, attorney compensation, budgeting, accruals, and A/P in order to effectively set up clients/matters and ensure compliancy.\u003c/li\u003e
\u003cli\u003eAccountable for gathering all required information to complete an NCM.\u0026nbsp; Ensures accurate client information, billing contacts, billing rates, insurance information through thorough understanding of firm guidelines.\u0026nbsp; Proactively works directly with Client Originating Attorneys (\u0026ldquo;COA\u0026rdquo;), Matter Responsible Attorneys (\u0026ldquo;MRA\u0026rdquo;) and practice office staff for required NCM information.\u003c/li\u003e
\u003cli\u003eResponsible for maintaining the integrity of the data in the accounting database; client/matter billing addresses, opening and closing of matters, updating matter records, etc.\u003c/li\u003e
\u003cli\u003eAccountable for clear communication, prompt response, and excellent service toward attorneys and practice office staff at all levels and Client Intake team with preparation of NCM.\u003c/li\u003e
\u003cli\u003eReview engagement agreements, outside counsel guidelines, billing guidelines, complaints, charges, and other legal documents to ensure accurate date is entered into the NCM.\u003c/li\u003e
\u003cli\u003eResponsible for monitoring the client intake email box and make sound decisions as to when to escalate to senior intake staff and/or management.\u003c/li\u003e
\u003cli\u003ePerform such other/additional duties as may from time to time be assigned.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003eTECHNICAL SKILLS AND COMPETENCIES REQUIRED:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eDemonstrated familiarity with Elite or other new business intake software a plus.\u003c/li\u003e
\u003cli\u003eDemonstrated proficiency with Microsoft Outlook and Word.\u003c/li\u003e
\u003cli\u003ePay close attention to detail and accuracy, and open to constant change.\u003c/li\u003e
\u003cli\u003eDemonstrated ability to:
\u003cul\u003e
\u003cli\u003eorganize and prioritize numerous tasks\u0026nbsp;\u003c/li\u003e
\u003cli\u003eaddress tasks in a logical sequence\u003c/li\u003e
\u003cli\u003e\u0026nbsp;minimize errors while maintaining quick turnaround times\u003c/li\u003e
\u003c/ul\u003e
\u003c/li\u003e
\u003cli\u003eDemonstrated ability to communicate with and effectively follow direction of a diverse group of attorneys and staff, and to provide good customer service to all levels of an organization.\u003c/li\u003e
\u003cli\u003eDemonstrated familiarity with elements of new business intake in a law firm, such as engagement letters, allocation of credit and types of billing arrangements and methods.\u003c/li\u003e
\u003cli\u003eCollaboration and communication between department team members, accounting \u0026amp; finance group departments, and other corporate / firm departments is promoted and effective.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003eEDUCATION AND CERTIFICATIONS:\u0026nbsp;\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eRequired:\u003c/p\u003e
\u003cp\u003ePreferred: Bachelor\u0026rsquo;s degree preferred\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEXPERIENCE REQUIRED:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e2 years relevant experience in a law firm or similar experience\u003c/p\u003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:2e3d7edd-7174-48cf-a542-539119bbcf9f,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2022-07-14T20:41:29.729Z},{JobBoardId:631c7b72-f9c7-4adf-9109-9967ce8334e4,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2022-07-14T20:41:29.729Z,InternalPostedDate:2022-07-14T20:41:29.729Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

Littler Mendelson P.C
Website : https://www.littler.com/